One of the biggest challenges we have as humans is managing our time to get the most from our efforts. So, I’m going to share with you three tips that you can implement today to get more done be more effective and less overwhelmed. So stay tuned because we’re going to do this right now. Today people are busier than ever with all the technology that is supposed to make our lives easier and increase productivity it also creates overwhelming stress. So, yes technology tools allow us to be more productive but at the same time people customers and management expect more from us.
See we’ve become what I call an “on-demand” society we want it done the minute we think about it. This level of unrealistic expectations creates stress and overwhelm causing us to react instead of consciously planning and executing. See, we all have 24 hours a day and the key to getting results is managing your time effectively for you and your team.
And there are many benefits to being a great, not only a time manager but a productivity manager. See, it’s much more than this time it minimizes stress, you have less chaos for you and your team, and less conflict, but more importantly increased productivity and greater results. When you’re in control of your time and activities you’re focused with intent on moving forward. See there is no in-between you’re either focused within 10 or you’re not. And by default if you’re not taking a proactive approach then you are leaving it up to whatever happens throughout the day for you and your team.
Think about it. Would you rather be control and be proactive and productive or would you rather just be busy and overwhelmed? As a coach one of the most frequent questions that I get asked from CEOs and business owners is this “how can I get my team engaged and get them to be more productive”. That’s what every leader wants because they know that when they achieve that that it leads to increased sales and more profits. See, in time management is much more than just managing your time it’s about focusing your time on the right activities that will get you the greatest results. That’s what everybody wants right. So, here’s three tips that you can implement today to manage your time and activities more effectively increase your productivity and be in control. So, here you go! #1 number one. Brain dump all those to-do’s and activities that are swirling around in your head okay.
Take a blank sheet of paper and list all the activities and tasks that you have in your mind that you need to get done. So, right now don’t worry about prioritizing those tasks just yet. Just do a simple brain dump, just get them flushed out and everything on paper. When you have all these things on your mind it seems to swirl around and causes you to feel overwhelmed and when you’re overwhelmed it’s difficult to think clear. And you may have found that sometimes you’re so overwhelmed you don’t even know where to begin. So, the first step is to get it out on paper so that you can look at it objectively and prioritize it. #2 number two. Prioritize your activities. Looking at your list and considering the goals that you have. Ask yourself this key question; “what activities do I need to focus on that will move me closer to my goal?”
See, this is a key question that you need to ask yourself daily as you were looking at your activities and plan ening out your day this will help you focus on the most important activities as you are going through your list use a simple ABC prioritizing method with “A” being the top priority. Keep it simple as it will be easier to maintain and take five minutes each day to focus your mind and energy on the most important activities so you can be proactive instead of reactive. See, when you’re in a reactive mode you’re not in full control you’re not as productive and it causes you to be overwhelmed and stressed which also results in a lower quality of work.
#3 number three. Delegate and outsource. Once you have your list of activities prioritized. Go through each activity and determine which activities can only be done by you and put your initials next to each activity indicating that these are the activities that are be done by you. As you’re doing this be thinking about how valuable your time is so if you were to hire someone, like you, what would you have to pay them? See, your time is extremely valuable and there are certain payoff activities that only you can do or can be done by you right. These are the activities that you need to focus your attention on. And with all the other activities you have listed which ones can you delegate are outsource? So, mark them with the “D” to delegate to someone on your team or with an “O” to outsource. For example, so let’s say you’re a small business owner and there are a few functions that is a coach I always recommend that business owners and entrepreneurs outsource.
Those are payroll, bookkeeping, and social media. So, unless you have someone on your team where that is their specific role, these are great to outsource. These activities can be extremely time-consuming and as a business owner increasing your sales and taking care of your customers and manage your team is far more valuable for you to spend your time there than it is on payroll, bookkeeping, or social media. And these functions can be easily outsourced to experts that are much more competent and they’re affordable and will deliver you better results.
There have been many books and videos and seminars on time management but why aren’t people more productive? So, I challenge you to put these three tips to work for you to increase your productivity, manage your time, get out of the busyness, and actually be more productive and get results. I would love to hear from you on what your challenges are when it comes to time management and being more productive. Right here in the video description below comment, let me know, I’d love to hear from you. And remember we all have the same 24 hours a day so you have the same time as Richard Branson, Warren Buffett, and Bill Gates. The difference is how effective are you going to be of managing your time?